10 Business Letter Template Samples
Most people have had to write a formal business letter some time in their lives, whether it is to apply for a job, generate more business, or issue a complaint. A business letter is a norm in business to communicate effectively and professionally. If you do not write a good business letter or do not use the proper format, you can give a bad impression and the recipient will consider you to be unprofessional. Using a business letter template helps to assure you are following the proper format and structure of a professional business letter.
Professionally business letters have many uses: to thank the recipient, land a new job position, or generate and follow up on new business leads. When applying for a job good business letter can set you apart from other applicants. A business or cover letter is an opportunity to introduce yourself and talk about your experience and why you are a good fit for the position, or it can be a way to communicate about a product or service.
Regardless of the purpose of the letter, crafting a well written and professional business letter is key to achieving your goal. A business letter should be professional in tone, yet friendly enough to hook a connect with the reader. Below we give you tips on how to write a business letter and show you ten business template samples to meet your needs. Whether you are applying to a new job, promoting your products and services, or issuing a complaint, a business letter template will make your job of writing the letter easier.
How to Write a Business Letter
Once you have chosen the best business letter template for your needs, follow the template to make sure you are using the proper format, language and tone for the letter. Below we provide detailed information about format, language and tone.
Start the letter by including your contact information on the top, name, address, phone number, and email address. Also, you should write your position title and company if applicable. Next, enter the date and the recipient’s contact information followed by a greeting such as “Dear Mr. or Mrs. Anderson”, or the person’s title “Dear Director of Operations” using the person’s name is more personal. Write a good first paragraph to state the purpose of the letter. Write concisely yet provide enough information to hook and keep the reader’s interest. Choose your words carefully and write a quick overview of the key points of your letter. Write the specific key points in the following paragraphs.
Be cordial, professional and close the letter using best, regards, sincerely or another closing word of your choosing, leaving a few blank lines for your signature.
Format, Tone, & More
Business Letter Format
Business letters should adhere to the following format:
Use the Right Tone
Having the right tone for your letter is crucial, as the wrong tone can turn off the reader, and being too casual or using slang words will make you look unprofessional.
Craft the letter by using appropriate language. For example, if you are writing to a tech company, use technical terminology.
10 Business Letter Template Samples
Business letter templates can be found in many places. Consider which of these types of letters you need to write, and then it will be easy to get the template you need.
In any business field, you may have to write different business letters. Your job may require for you to communicate effectively the needs of the company, generate sales, introduce the company, new products, and services and make requests to vendors. Though business letters are the norm and have a basic format, it is important to adjust the template according to the needs and personality of the recipient.
Some letters can be more friendly or familiar, even humorous, while others may require a more serious or somber tone. It depends on the audience you are writing the letter for, the purpose of the letter and the industry. For example, if you are writing to a creative company, you may want to be more casual and tell a good story that captures and holds the reader’s attention.
The above business template letter samples will guide you in writing the proper letter for your audience and to do it efficiently. Even if you are a good writer, chances are that you don’t know the proper format and tone of a business letter.
Many people find it difficult and time-consuming to write a business letter. Don’t waste time trying to come up with the right style for the business letter: use a business letter template to help you craft a letter with the proper format and tone. A good business letter template will help you better communicate the subject to your reader. Choose the template that best serves your needs and get to writing.