16 Donation Receipt Template Samples | Templates Assistant 16 Donation Receipt Template Samples | Templates Assistant

16 Donation Receipt Template Samples

A donation receipt is an important document certifying that a donation has been made toward an organization or a charity. On behalf of the organization, you can use a donation receipt template for the donor. As a result, you will also help the donor get tax deductions from the government. Below is a list of donation receipt template samples that you can use for free. Download and customize the most relevant version for your charity.

1. Charity Donation Receipt Template

charity donation receipt template

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By using donation receipts, a company can improve its finances by claiming the tax rebate on the donated amount. This fill-in-the-blanks format for charitable donations allows both parties involved to easily keep track of the donation. We recommend it as the best donation receipt format for charitable trust organizations.

2. Tax Deductible Donation Receipt Template

tax deductible donation receipt template

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Normally, in the US, all taxpayers are entitled to a standard deduction, but it changes and varies from one year to another. Therefore, we encourage you to check it for the year you’re filing taxes. Don’t forget that you must file a Form 1040 to deduct a charitable contribution. You can easily use it as a cash donation receipt template or for other tickets, passes or gifts.

3. Non-profit Donation Receipt Template

non-profit donation receipt template example

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Some of the most important details that must be included in a non profit donation receipt letter are the organization’s name, the donor’s name, the date, and amount of the donation. The law requires donation receipts to be issued for donations greater than $250. Ensure it fulfills all the non profit donation receipt requirements, such as a appraiser information and tax info.

4. Church Donation Receipt Template

church donation receipt template

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As shown in the document provided above, a church donation receipt template does not have to come with many bells and whistles. The usual mandatory information needs to appear on the donation receipt template Microsoft Word document, such as the name of the donor or the name of the church that receives the donation, as well as the donation value. You can use the church donation receipt template above for any monetary support your parish receives.

5. Cash Donation Receipt Template

cash donation receipt template

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A donation receipt needs to have precise information concerning the exact value of the donation, but also what the donor got in return. In addition to the charity’s name,  you need to state that you are precisely a non-profit entity. Make sure you fill out all of the other details in the donation receipt template in Excel above prior to issuing the receipt.

6. Donation Acknowledgement Letter

donation receipt letter of acknowledgement

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If your organization receives funding of any type, following up with a thank-you letter is a must. Strengthening relationships with donors by using a donation receipt letter template will not only help secure future funding but will give the donor a way to know that you appreciate their support. Letters also serve as a record of a gift and can often be used for tax purposes. Feel free to use the donation receipt letter template above.

7. Email Donation Receipt PDF Template

email donation receipt template

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The donation receipt template PDF format above consists of a table with two columns containing speech and cursor actions as headers. With the help of the Sumac application, it is possible to generate the donation receipt PDF. Ensure you write the name of the organization and the donor in detail. The donation receipt template PDF provided is a perfect tool to get tax exemption in the future.

8. Free Donation Tax Receipt Template

free donation tax receipt template

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Essentially, this donation receipt template for nonprofits features header information stating the organization to which the donation is to be made. In addition, complete contact information is provided in the sample to the users. They can customize the same as per the preferences. Download the donation receipt template PDF format and send it as an email to the tax authorities.

9. Goodwill Clothing Donation Receipt Template

GoodWill Clothing Donation Receipt template

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There are also clothing donation receipts that donors contributing to almost any charity (including Goodwill, Salvation Army, and PlanetAid) can receive. Donors are encouraged to fill out a simple form online to determine the value of their donation while keeping in mind that the IRS only allows a deduction for clothing items that are still in reasonably good condition. If you work at a Goodwill, the clothing donation receipt template above is ideal for you.

10. In-Kind Donation Thank You Letter Template

donation thank you letter template

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By law, non-profit organizations are not allowed to provide a donor with the dollar value of in-kind gifts and donations. But that doesn’t mean you cannot acknowledge the donation. In the link above, you will find a fine example of how you can thank a donor with a gift in kind donation receipt template.

11. Donation Invoice Template

donation-receipt-template invoice

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When it comes to the donation invoice, you can either use a template or create your own. Most of the time, a donation invoice template includes all of the donor’s contact details, but also the type of donation they made and the overall value. Access the link above to get through all the steps of designing your own PDF of Microsoft Word donation invoice.

12. Gift Receipt Template

gift donation receipt template

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In the context of donations, a gift receipt is similar to a cash receipt. This time, however, the donation is not in cash, but in in-kind gifts that the donor thought would be useful for the organization. Take a look above to see the kind of donation receipt template Microsoft Word format you could use.

13. Donation Receipt from Organizations Template

Donation from organization receipt template

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To easily monitor the donations you receive from organizations, you should use the right type of receipt. Above, you can find a perfect non profit organization donation receipt template for this kind of cash or goods donation. It’s also useful for the donor, as they can contact your organization for any other questions they may have or future donations.

14. Donation Receipt Letter Template

donation thank you receipt template

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Do you prefer a donation letter with receipt template? Appreciate the efforts of your donors by immediately using a letter of donation receipt template to convey your gratitude. Feel free to download the donation receip letter template Word document for reference above. You can also use the template of a sample thank you letter as a guide for writing yours.

15. Donation Receipt Template for Excel

donation receipt template for excel

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If you prefer using spreadsheets to create your receipt, please use the donation receipt template Excel document above. You have all the information you need in the donation receipt format in Excel, beginning with all details related to the donor. Also, in the second half of the donation receipt template Excel sample, you can identify the type of donation, describe it, and write down its value.

16. Multiple Donation Receipt Templates

Multiple Donation Receipt Templates screenshot

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What if the organization you work with receives donations on a regular basis? In this case, you’re better off preparing a larger set of copies with your receipt template. For this reason, we have included four receipts in the one-page document above. You can download the donation receipt forms free and print as many copies as you require, ensuring that you complete the area with the name of your organization for each receipt.


To conclude, using any of these donation receipt template samples will save you money and a lot of precious time. Since they are so readily available on the internet, you do not have to design the donation receipt format in Word, Excel or PDF on your own. However, you should always make sure that you are entering accurate information into the templates you use. For any other types of transactions, don’t hesitate to browse all of our receipt templates.

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