A termination letter might not always be a pleasure to address, but in some situations it is unfortunately necessary. Whether you are required to inform a colleague about employment termination or a landlord about relocating, it is best to do so in a formal and professional way. Here are five of the most common templates with examples for such letters.
1. Employee Termination Letter for Poor Performance1. Employee Termination Letter for Poor Performance
The first sample provided indicates a termination in employment for a worker. It is typically written by a representative of the human resources department of the company. Moreover, it contains the reasons why the employee is being fired, such as lack of performance or recurring issues.
2. Termination Letter to Employee Due to Health Issues2. Termination Letter to Employee Due to Health Issues
While this type of letter of termination is quite similar to the first one presented on our list, the purpose is slightly different. The first notice involves poor performance, whereas this letter expresses a requirement of employment termination due to a severe medical condition.
3. Lease Termination Letter3. Lease Termination Letter
Tenants and landlords alike can write a letter of termination for early lease. In this case, the sample shows how a tenant is able to inform their landlord if they need to move. On the other hand, a landlord can address a similar letter if they are no longer able to hold the contract with the tenant.
4. Contract Termination Letter4. Contract Termination Letter
This type of letter of termination is frequently used between companies or small businesses. The example shows a mutually accepted termination. However, you can customize the template if just one of the parties desires termination.
5. Termination of Services Letter5. Termination of Services Letter
Lastly, this template is often used when a company no longer requires the services of another. The company that is the customer of the recipient usually writes this letter, explaining why they will no longer be able to do business together.
In summary, a termination letter has a pretty common format that is customizable according to the situation. All letters should clearly state the reason and terms of the termination, as well as any other details that the initial contract requires.